Any organized business is certainly a productive business. While you may not consider yourself a naturally organized person, now is the perfect time to get your business and workspace organized.
Corporate Business Solutions experts recommend the following six tips to help you get back into top-notch organizational shape.
As you’ve probably heard, too much clutter can contribute to stress and chaos. Ultimately, clutter exists because we think that everything is important and needed. It’s important to toss out whatever is outdated or longer relevant.
For example, you can recycle the broken electronics you may have stored away in a closet or delete all those old voice messages.
When your workspace is neat and uncluttered, you’ll thoroughly enjoy spending time at your desk and you’ll also save more time.
Organize Your Paper Files
According to research, the average person wastes over four hours per week looking for papers. It’s important to sift through your filing cabinets and shred anything that’s out of date or no longer needed.
If you’re concerned that you might one day need old documents or notes from a client project, you can scan the originals and throw out the paper copies.
Ditch Paper Receipts
Since the IRS now accepts electronic copies of receipts, there’s no reason for you to keep those tiny paper slips from various restaurants and taxi rides.
You should consider finding a receipt management scanner or app for your smartphone and make sure your program lets you export data to whatever expense reporting app you use.
Use the Cloud for Storage and Sharing
If you haven’t already done so, start using cloud-based tools to share and save documents. For example, Google Drive lets you store up to 15GB for free. Other tools like Dropbox and Box are also valuable.
By housing files in the cloud, you can help clean up your personal storage and space.
Tame Your Inbox
Has your email become a catchall for every email you’ve received over the past couple years? If so, it’s time to clean house. It is possible to manage your email inbox so you only see the messages you still need to deal with while everything else is neatly archived. Start with a clean slate by filing away everything you no longer need to respond to.
Clean Up Your Social Media Profiles
Similar to your email inbox, your social media profiles can also become clogged and out-of-date.
First and foremost, take stock of where your business has a social presence and remove any accounts that you no longer use. If you’re not actively posting on and monitoring certain accounts, you should eliminate them.